5 Compelling Reasons why Businesses should consider a Learning Management System (LMS)


Online TrainingA Learning Management System (LMS) is a software application that enables organizations including business and academic institutions to organize & deliver training & development content via a centralized electronic platform. An LMS simplifies otherwise often complex and messy training environments and allows trainers to both develop and deliver training content via user-defined processes. And LMS furthermore enables both trainers, managers and HR professionals to monitor participation and performance.

Both students and teachers can engage with one another via direct messaging, video-conferencing or threaded discussions and forums. A modern Learning Management System also allows for the administration and documentation to be greatly simplified, including the tracking of courses or events, and the reporting on participation and learning progress.

In highly regulated sectors the applications are often used to ensure compliance with training & knowledge policies. Academic institutions make use of Learning Management Systems to enhance classroom training, increase participation and standardize the quality of delivery.

Here are 5 compelling reasons why business should consider a Learning Management System:

Reason #1: Centralize your Training

Offering a centralized mechanism to deliver all your learning & training is a strong advantage. Essentially all learning, development and skills content can be delivered and controlled from one central source. At any time, users from anywhere can get access to the materials and courses, when it suits them. Having control of the content and process centrally ensures consistency in both delivery and evaluation so that every participant views & experiences the content and process exactly the same way.

Most Learning Management Systems allow the user (educators, teachers, trainers) to custom-design training modules for all kinds of training purposes, for example to introduce new equipment, learn new sales techniques, to understand new operating procedures etc…

Reason #2: Track and Report Learning Progress

A second compelling benefit is that learning outcomes can be improved by tracking and reporting features. Each learner’s progress can be tracked and records can be reviewed. Learners can of course enroll in several courses at the same time, too. Allowing learners to progress at their own pace (as opposed to the pace of a classroom), or put additional effort or repeat study into challenging sections, can significantly improve learning outcomes and retention.

Progress of new users can be tracked and records can be reviewed by educators or managers, in order to assess capabilities or identify areas for improvement. If required, timely interventions and extra support can be provided before weaknesses affect performance.

Reason #3: Evaluate Users

The next strong reason is the fact that course participants can be evaluated before, during and on completion of a course or programme. This can be done in a number of ways including assignments, tests or quizzes that are easy to set up and evaluate in most Learning Management Systems. Learners may also assess their own performance.

Reason #4: Update without Hassles

The centralized nature of an LMS means that information and content inside the system can easily be changed or update. Changes to content, forms, procedures, regulations, evaluations or even process can be made in a few simple steps. Once changes are made and rolled out to the live system, there is no risk or worry that anyone still refers to outdated versions or materials. All users will get access to the new updated material from the same moment.

Reason #5: Simplify the Learning Process

Last, but not least, an LMS can significantly simplify the learning process. Most systems are intuitively designed for ease of use, and users will be able to start using the system quickly, as opposed spend a great amount of time learning how to use it. Comparing one-on-one, classroom or textbook-based learning alternatives, and LMS is a highly cost-effective alternative that is not only scalable but also offers personalization options for different user or role types. Integration of different media, and delivery via different platforms makes for an enriched learning experience and allows both individual learning but also collaboration between learners, teams, managers and educators.

The five reasons given above are naturally no exhaustive, but should create a compelling argument for knowledge-driven organizations to consider an LMS as a powerful vehicle for leveraging people skills and employee development.